What is State Authorization?

If an institution wishes to offer educational opportunities outside of its own state or to students in other states, the U.S. Department of Education requires that the institution comply with any applicable state approval or licensure requirements. This process is known as state authorization.

Distance learning activities such as enrolling students residing in other U.S. states in online or video courses, allowing students to complete experiential learning placements (internships, clinicals, etc.) in other U.S. states, or offering students short courses in other U.S. states are all activities that require state authorization.

TCU’s state authorization map shows the states in which TCU has institutional authorization to enroll distance learning students. Programs involving licensed professions may be subject to state-specific additional program authorization requirements; students and prospective students in these programs are advised to consult the respective program director with any questions.

If an institution fails to comply with applicable authorization requirements, it may lose the ability to participate in federal financial aid programs.

What is SARA?

NC SARA logo indicating approved institutionThe State Authorization Reciprocity Agreement (SARA)  is a voluntary agreement among the 49 SARA member states, the District of Columbia, the U.S. Virgin Islands, and Puerto Rico to permit certain types of educational activities without requiring requiring institutions to seek state-by-state authorization.

TCU has been approved to participate in the National Council for State Authorization Reciprocity Agreements.

TCU became a SARA participant on March 10, 2016.

As a SARA participant, TCU may engage in the following activities:

  • Enroll online students from SARA member states, subject to program-specific state authorization permissions.
  • Allow current TCU students to complete experiential learning placements in SARA member states; not all programs allow for opportunities in every SARA member state.
  • Permit current TCU students to engage in independent research or field study in SARA member states.
  • Arrange TCU-sponsored field trips in SARA member states; field trips are day-long trips.
  • Offer short courses in SARA member states, subject to the SARA parameters for short courses listed in the SARA Manual.

SARA establishes comparable national standards for interstate offerings of postsecondary distance-education courses and programs. In particular, SARA has a specific set of best practices in distance education. Included are requirements for online faculty to receive training in pedagogy and technology; faculty-student interaction, student-student interaction, and student-content interaction; and ongoing course and program evaluation. These best practices are in addition to the Addressing Distance and Correspondence Courses Guidelines and Best Practices For Electronically Offered Degree and Certificate Programs from the Southern Association of Colleges and Schools, TCU’s accreditor.

SARA is intended to make it easier for students to take online courses offered by postsecondary institutions based in another state, thereby increasing educational opportunity and access. It protects students in other states by providing a process by which out-of-state distance learning students can have their complaints about substantive programmatic or institutional issues addressed.

As a SARA participant, TCU is now authorized to offer its excellent online programs to a larger pool of potential students and current TCU students can take advantage of experiential learning opportunities in a larger number of locations.

Limitations to SARA

SARA only applies when an institution follows a specific set of rules regarding its physical presence in the state; only select distance learning activities and experiential learning placements are covered by SARA. All TCU offerings will follow the provisions stipulated in the SARA Manual and applicable state law / regulations.

Chairs, Program Directors, and instructors teaching distance learning courses or leading courses with trips to other states should review the online teaching and experiential field placement information as well as the state authorization map to verify that learning activities meet SARA provisions.

SARA has no effect on state licensing or certification requirements. SARA does not provide automatic permission for educational activities associated with licensed professions – these often require additional approval from the applicable state board. Therefore, not all programs will be available in every SARA member state.